Our Privacy Notice explains the way in which we collect, use, maintain, protect and disclose the personal information of the users of all services offered by Sport 4 Life UK, in accordance with the GDPR
Who we are
Sport 4 Life UK
Registered office address:
Suite 2B Morcom House, Ledsam Street,
How we use your information
This Privacy Notice tells you what to expect when Sport 4 Life UK collects personal information about you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe in accordance with the GDPR.
We only collect personal data when you provide it to us, or when you have given a third party permission to share your information with us.
We will only use the data captured for specific purposes in relation to the provision of services from Sport 4 Life UK, whether that’s as part of the Contact Us follow up process (legitimate interest) or as part of the provision of that service (under the provision of a contract). We may also use your information to keep you up to date with relevant services and useful updates from Sport 4 Life UK (legitimate interest). At all times recipients will be given the option to opt-out of communications and removed if requested.
Sport 4 Life UK will adhere to the Principles of Data Protection, as detailed in the GDPR as outlined below:
- processed lawfully, fairly and in a transparent manner in relation to individuals;
- collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”
We will only share data with a third party if it is absolutely necessary in respect of services individuals have agreed with us, or if there is a legal obligation for us to do so. Where it is necessary for data to be passed to third-party providers, we will ensure that GDPR obligations are being adhered to. We will ensure any data passed on is in a secure manner and limited to what is necessary.
This applies to information we collect about:
- Visitors to our website
- Personal data via third-party services
- Young people who use our services
- Job applicants and our current and former employees
Visitors to our website
When someone visits www.sport4life.org.uk, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting our website.
We use Google Analytics, social media plug-in and session ID cookies to help us:
- Improve the speed and security of the website.
- Understand the way our visitors use our website and improve their experience.
- Allow visitors to share pages on social networks such as Facebook and Twitter.
We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting this website and will not associate any data gathered from this site with any personally identifying information from any source. We will not pass the data on to advertising networks or other third parties. Any third party links to social networking services only deploy third-party cookies if you have already signed up to these services and are signed into these services.
To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit http://www.allaboutcookies.org.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Security and performance
Sport 4 Life UK uses a third party service to help maintain the security and performance of our website. To deliver this service it processes the IP addresses of visitors to the Sport 4 Life UK website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Personal Data via third-party services
Sport 4 Life UK will collect and store your personal data provided by third parties only when you have given express permission for it to be supplied. This can be from outreach or networking events, conferences, programmes, or partnership meetings. The information will only be used for the purposes of relevant follow-up activity (legitimate interest).
People who use our services
Please click here to see our Participant Data Policy
Job applicants, current employees, and former employees
Please click here to see Careers Data Policy
Grounds for processing data
The processing of the information you provide will be on the following grounds:
- Contractual Necessity
Where data processing is necessary for the service and is defined in the contract with the individual.
Freely given, specific, informed and unambiguous consent by clear affirmative action.
Giving by a person over the age of consent or authorised by a parent/guardian.
- Legitimate Interests
If Sport 4 Life UK or a third party has legitimate interests that are not overridden by individuals’ rights or interests.
- Vital Interests
Where information is required to protect someone’s life
- Legal Obligation
Where processing is required for us to comply with the law.
You have rights over the information that Sport 4 Life UK have collected from you, these include the following:
Right to be informed
We provide ‘fair processing information’ through our privacy notice.
Right of access
We will confirm that we process your data, and to provide access to any personal information we hold about you.
Right of rectification
If any data we hold about you is incomplete or inaccurate we will correct the information we hold.
Right to erasure (the right to be forgotten)
Where there is no compelling reason for the continued processing of your information we will erase this.
Right to restrict processing
We will stop processing or block your data on request. We may hold enough information to ensure that we can respect this restriction in the future. e.g. We may hold your email address on a list to prevent it being processed in the future.
Right to data portability
In certain circumstances, you may request your data in a commonly used and machine-readable form.
Right to object
In certain circumstances, you may object to us processing your data. For example, you have an absolute right to object to your data being used for direct marketing. Where we have a compelling reason (contractual or legal) we may be able to continue processing your data.
Rights related to automated decision making including profiling
Sport 4 Life UK do not automate any decision making with your information.
Protecting Your Information
We employ administrative and electronic measures designed to appropriately protect your Personal Information against accidental or unlawful destruction, accidental loss, unauthorised alteration, unauthorised disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. Your information is only accessed by relevant Sport 4 Life UK staff who require it to perform in their role.
How to contact us
If you want to request information further information on this policy or have a data request, please click on the link below and complete the form.