Careers Data Policy

This policy outlines how Sport 4 Life UK handles data relating to job applicants, current employees, and former employees.


Application and Recruitment Stage

All of the information you provide during the recruitment process will only be used for the purpose of progressing your application or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us. Only Sport 4 Life UK staff directly involved in recruitment processes will have access to your information.

The contact details you provide will be used to contact you during the recruitment process. Other information provided will be used to assist us in assessing your suitability for the role you have applied for.

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

You may also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team, including hiring managers, in a way which can identify you. Any information you do provide will be used only to produce and monitor equal opportunities statistics.

Unsuccessful Applicants

If you are unsuccessful following assessment for the position you have applied for, we will hold your data for up to 24 months. We will use this information to contact you should any further suitable vacancies arise and to produce anonymous statistics on our recruitment.

Conditional and Final Offer Stage

If we make a conditional offer of employment we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom, where required – complete a DBS, and seek assurance as to their trustworthiness, integrity and reliability. If we make a final offer, we will require additional information to formalise and then commence your employment.


Staff Information retention

If you are successful, the information you provide during the application process and any information provided during your employment will be retained by us as part of your employee file for the duration of your employment plus six years following the end of your employment.

How to contact us

If you want to request information further information on this policy or have a data request, please click on the link below and complete the form.

Contact Us Form